New York Employee Privacy Memo
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How to fill out Employee Privacy Memo?
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FAQ
Employee privacy rights are the rules that limit how extensively an employer can search an employee's possessions or person; monitor their actions, speech, or correspondence; and know about their personal lives, especially but not exclusively in the workplace.
This can include salaries, employee perks, client lists, trade secrets, sales numbers, customer information, news about pending terminations, reasons for a firing, phone codes or computer passwords. You may not divulge this information while you are working for an employer or after you leave.
An employee Privacy Notice is a source of information that explains to an individual the what, how, where, why and when? regarding how a data controller (in our case an employer) processes an employee's personal data.
The Contents of the Privacy Notice Your notice must include, where it applies to you, the following information: Categories of information collected. For example, nonpublic personal information obtained from an application or a third party such as a consumer reporting agency. Categories of information disclosed.
Employees have the right to keep private facts about themselves confidential and the right to some degree of personal space. An employer that discloses private facts or lies about an employee may be held accountable in a civil action for invasion of privacy or defamation.
Personal employee information will be considered confidential and as such will be shared only as required and with those who have a need to have access to such information. All hard copy records will be maintained in locked, secure areas with access limited to those who have a need for such access.
Generally, employers are not allowed to listen to or record conversations of their employees without the consent of the parties involved. The Electronic Communications Privacy Act (ECPA) allows employers to listen in on business calls, but are not allowed to record or listen to private conversations.
What is the Purpose of a Privacy Notice? A privacy notice serves as a public notification to visitors of a website that their personal information may be collected, processed, and used for certain purposes.
Dealing with employee records falls under an 'exempt practice' under the Privacy Act. This means that the normal rules about the way you deal with personal information do not apply to employee records.
Confidential employee personal and professional information includes but is not limited to: Personal data: Social Security Number, date of birth, marital status, and mailing address. Job application data: resume, background checks, and interview notes.
