This form is a suggested checklist to use when preparing a contract for an exhibition space at a trade show or similar such exhibition. Exhibitions generally involve companies in a specific industry and gives them a chance to showcase and demonstrate their new products and services. This form is a generic example that may be referred to when preparing such a form for your particular state. It is for illustrative purposes only. Local laws should be consulted to determine any specific requirements for such a form in a particular jurisdiction.
Title: New York Checklist for Drafting an Agreement for Use of Exhibit Space or Booth at Exhibition Introduction: Drafting an agreement for use of exhibit space or booth at an exhibition in New York requires careful consideration and attention to detail. The checklist below provides a comprehensive guide to ensure that all essential elements are covered when creating such an agreement. It encompasses relevant keywords to address different types of agreements as per specific requirements. 1. Agreement Scope: — Specify the purpose of the agreement (e.g., use of exhibit space/booth at a trade show, art exhibition, conference, etc.). — Establish the duration of the agreement, including setup and dismantling periods. 2. Parties Involved: — Clearly state the names, addresses, and contact information of the exhibitor(s) (individual or company) and the exhibition organizer. — Include any subsidiaries, agents, or representatives involved. 3. Exhibit Space/Booth Details: — Describe the specific location and dimensions of the exhibit space/booth allotted to the exhibitor. — Outline any restrictions on modifications, decorations, or signage placement imposed by the exhibition organizer or the venue. 4. Usage Rights and Responsibilities: — Enumerate permitted activities, such as product displays, demonstrations, and distribution of marketing materials. — Detail any restrictions regarding noise levels, hazardous substances, or offensive content. — Specify the exhibitor's duty to maintain a safe and clean booth and comply with all applicable laws, regulations, and venue rules. 5. Payment Terms: — Clearly state the cost of the exhibit space/booth and any additional charges (e.g., electricity, Wi-Fi, cleaning services, etc.) — Outline payment deadlines, installment options, and accepted modes of payment. — Include refund or cancellation policies, if applicable. 6. Insurance and Liability: — Specify the exhibitor's obligation to carry appropriate liability insurance covering property damage, personal injury, and other related risks. — Define the exhibition organizer's liability limitations, indemnification clauses, and waivers of claims. — Outline procedures for reporting incidents or accidents during the exhibition. 7. Intellectual Property: — Address intellectual property rights, ensuring that the exhibitor's works, trademarks, logos, and original materials are well-protected. — Mention any licensing or permits required for the use of copyrighted material or intellectual property belonging to third parties. 8. Subletting and Assignment: — Specify whether subletting or booth sharing is allowed and, if permitted, outline the necessary consent and approval procedures. — Discuss conditions for assigning the exhibit space/booth to another party, including the organizer's right to approve or reject such requests. 9. Force Mature: — Include a force majeure clause to address unforeseen circumstances or events beyond the control of either party and define the resulting obligations. 10. Governing Law and Jurisdiction: — Specify that the agreement is subject to New York state laws, and any disputes shall be resolved by the courts within the relevant jurisdiction. Conclusion: By utilizing this comprehensive checklist, exhibition organizers and exhibitors can ensure that their agreement for use of exhibit space or booth in New York covers all necessary aspects, minimizing potential misunderstandings and disputes. Tailoring the checklist with relevant keywords enables its adaptability to different types of exhibitions, including trade shows, art expos, conferences, and more.
