[Your Name] [Your Address] [City, State, ZIP] [Email Address] [Phone Number] [Date] [Recipient's Name] [Recipient's Designation] [Name of Organization] [Organization's Address] [City, State, ZIP] Subject: Request for Documents Dear [Recipient's Name], I hope this letter finds you in good health. I am writing to kindly request your assistance with obtaining certain documents related to [mention the purpose of the request, e.g., a legal case, research project, business transaction, etc.]. I am particularly interested in obtaining the following documents related to New Jersey [specify the type of documents required, e.g., laws, regulations, licenses, permits, contracts, reports, statistics, etc.]: 1. [Document Type 1] — I kindly request a copy of [describe the specific document required]. This document is crucial for [mention its significance and how it will contribute to your project, case, or transaction]. 2. [Document Type 2] — It would greatly assist me if I could obtain [describe the specific document required]. Please let me know if I need to provide any additional information or pay any fees to obtain this document. 3. [Document Type 3] — I am seeking [describe the specific document required]. These records are essential in understanding [state the purpose and relevance of these documents]. I would appreciate it if you could kindly provide the requested documents in electronic format, preferably via email. However, if hard copies are the only option available, please let me know, and I will arrange for appropriate postage and packaging. Furthermore, if there are any costs associated with obtaining these documents, kindly provide me with detailed information about the fees, charges, or any payment instructions. I am willing to cover reasonable expenses related to this request. Please acknowledge receipt of this letter and inform me of the status of my request within [mention a reasonable timeframe, e.g., 15 business days]. Should you require any further information or have any questions regarding this request, please do not hesitate to contact me at [provide your contact information]. Thank you for your attention to this matter, and I sincerely appreciate your prompt assistance. I look forward to your positive response. Yours faithfully, [Your Name]
New Jersey Sample Letter for Request for Documents
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How to fill out Sample Letter For Request For Documents?
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FAQ
You do not have to use a form, but the request must be in writing and specifically mention OPRA. The request can be hand-delivered, mailed, transmitted electronically, or otherwise conveyed to the appropriate records custodian.
Sample FOIA Request Letter Dear FOIA Officer: This is a request for records under the Freedom of Information Act [or Privacy Act]. I am requesting [please describe the documents you seek in as much detail as possible. Include any file names or file numbers, if applicable.
Make your request as specific as possible Where possible, ask for specific information or ask clear questions. Avoid vague or general statements. Try to include details such as dates and names, if you can. You may want to include the reason why you are asking for the information.
In ance with the Open Public Records Act, NJDEP makes available its public records through formal requests to the Department's Office of Record Access. Requests may be submitted in writing by submitting a paper "records request form" or by completing the online form below.
General OPRA Information. 1. State Law requires that in order to request access to government records, you must complete, sign and date a written request for access and deliver it in person or by mail during regular business hours to the appropriate custodian of the record requested.
Dear Public Official: Pursuant to the [your state's public records law], I would like to obtain a copy of the following public records: [Be sure to describe the records sought with enough detail, or as the statute indicates, for the public agency to understand the request and be able to respond.]
Under OPRA, the custodian must respond to request "as soon as possible," but requesters must receive a response within seven business days after the custodian receives a complete request. That does not mean that a record in storage, or one that is difficult to find, will be available during that time.
Got an OPRA Question? The Government Records Council (GRC) operates a toll-free inquiry hotline to provide guidance to requestors of government records and records custodians regarding the Open Public Records Act (OPRA). The toll-free phone number is 1-866-850-0511.
