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State laws require public companies to hold a meeting of shareholders every year, and the Securities and Exchange Commission (SEC) requires publicly traded companies to file proxy statements ahead of annual shareholders' meetings and special meetings.
Public companies are required to file proxy statements with the Securities and Exchange Commission. The proxy statement is filed when a company is seeking shareholder votes and is filed ahead of an annual meeting.
Proxy statements describe matters up for shareholder vote, and include management and executive compensation information if the shareholders are voting for the election of directors.
A shareholder proxy is a person who is appointed to stand in for a shareholder at a general meeting of members. Essentially, the proxy acts as a representative or substitute for the shareholder in their absence by attending a general meeting and voting on their behalf.
Proxy materials are filed to shareholders before annual meetings to disclose important information and give them a chance to vote on basic issues. SEC Form PRE 14A is a form that must be filed with the Securities and Exchange Commission on certain matters requiring a shareholder vote.
SEC Proxy Filing Requirements File proxy card, Notice of Internet Availability and other soliciting materials with the SEC. ... Submit annual report on EDGAR. ... Ensure clarity on the proxy card. ... Provide management's opposition statement to shareholder proposal proponents. ... Updates for universal proxy.
Proxy statements are documents that the Securities and Exchange Commission requires companies to give to shareholders so they can weigh in on important company issues. Proxy statements offer shareholders information about changes on the board and other important decisions the board needs to make.
SEC Form DEF 14A also called a definitive proxy statement, is intended to furnish security holders with adequate information to be able to vote confidently at an upcoming shareholders' meeting. Form DEF 14A is most commonly used with an annual meeting proxy and filed in advance of a company's annual meeting.