This form is a suggested checklist to use when preparing a contract for an exhibition space at a trade show or similar such exhibition. Exhibitions generally involve companies in a specific industry and gives them a chance to showcase and demonstrate their new products and services. This form is a generic example that may be referred to when preparing such a form for your particular state. It is for illustrative purposes only. Local laws should be consulted to determine any specific requirements for such a form in a particular jurisdiction.
Title: Michigan Checklist for Drafting an Agreement for Use of Exhibit Space or Booth at an Exhibition Introduction: Preparing a comprehensive agreement is crucial for exhibitors in Michigan seeking to secure exhibit space or booths at an exhibition. This checklist outlines important factors to consider when drafting an agreement, ensuring that both parties involved—the exhibitor and the event organizer—understand their rights, obligations, and responsibilities. When preparing your agreement, review the following checklist to ensure you cover all essential components. 1. Agreement Details: — Clearly identify the parties involved, including the names, addresses, and legal business names. — Specify the exhibition name, dates, and location where the booth or exhibit space will be allocated. 2. Terms and Rental Fees: — Outline the terms of the agreement, including the rental period and the total booth or exhibit space rental fee. — Indicate any additional charges, such as mandatory insurance, security deposits, or utility fees. — Specify due dates for rental fee payments and penalties for late payments. 3. Exhibit Space or Booth Allocation: — Provide a detailed description of the allocated exhibit space or booth location, including dimensions, floor plan, and proximity to amenities or main attractions. — Clarify if the booth location is fixed or subject to change before or during the exhibition. 4. Booth Design and Construction: — Outline any specific rules and regulations related to booth design and construction, including height restrictions, material guidelines, and fire safety regulations. — Specify any restrictions on the use of audiovisual equipment, lighting, or signage. — Include guidelines for booth dismantling and removal at the end of the exhibition. 5. Exhibitor Rules and Regulations: — Include a section listing general rules and regulations governing exhibitor conduct, such as noise limitations, cleanliness, and maintenance responsibilities. — Mention any restrictions on sales activities, product demonstrations, or distribution of promotional materials. — Specify any dietary, accessibility, or other accommodation requirements. 6. Liability and Insurance: — Define the liability of both parties related to damage, loss, or injury caused during the exhibition setup, event period, or dismantling. — Specify the insurance coverage required from the exhibitor, such as general liability insurance, worker's compensation, and equipment damage coverage. — Mention any hold harmless agreements or waivers that the exhibitor must sign. 7. Event Organizer's Obligations: — Clarify the event organizer's responsibilities, including providing necessary utilities (electricity, water) and cleaning services. — Specify any promotional support or advertising the event organizer will provide for exhibitors. — Mention any restrictions on non-compete agreements that the event organizer may have. 8. Termination and Cancellation Policies: — Define the conditions under which either party can terminate the agreement, including any applicable termination notice periods. — Outline any cancellation fees or penalties that apply if the agreement is terminated. Different Types of Michigan Checklists for Drafting an Agreement for Use of Exhibit Space or Booth at an Exhibition: 1. General Agreement: Suitable for most exhibitors and covers essential terms and conditions of agreement. 2. Customized Agreement: Tailored according to unique requirements of specific exhibitors or exhibition organizers, offering flexibility in terms and clauses based on negotiated terms. 3. Multi-Year Agreement: For exhibitors who require exhibit space or booth allocation for multiple years with separate clauses related to renewal, price adjustments, or expansion options. Note: It is advisable to consult a legal professional when drafting or reviewing an agreement to ensure compliance with Michigan laws and to address specific concerns related to your exhibition participation.
