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Include records in all media. Complete the inventory form. No matter where you inventory, you should be systematic. Begin at a specific location in a room, proceed logically, tag or label each file drawer as it is inventoried, and flag those records that are vital or permanent.
Examples include contract files, claims files, loan files, clinical files, and personnel files. Each copy of a completed form can become part of a separate case file serving a unique purpose. In the inventory, each copy loses its individuality and is covered in the item describing the case file of which it is a part.
The records inventory is used to collect information about your records including type, date range, format, volume, storage location, and applicable records series information.
How Do I Complete a Records Inventory? - YouTube YouTube Start of suggested clip End of suggested clip Begin by entering your office or department name in the top. Box on the left hand side you will findMoreBegin by entering your office or department name in the top. Box on the left hand side you will find a column for the folder. Title. Please list the title as written on the folder.
Inventory purchases are recorded on the operating account with an Inventory object code, and sales are recorded on the operating account with the appropriate sales object code. A cost-of-goods-sold transaction is used to transfer the cost of goods sold to the operating account.