Since a trade show or exhibition is held for a period of several days or weeks only, an exhibitor's agreement for space at such exhibition would not ordinarily have to be in writing in order to be valid. (Statute of Frauds does not require contracts to be in writing that are to be performed within one year). It is advisable, however, that the agreement be reduced to writing, in order that the rights, duties, and liabilities of the parties can be clearly fixed.
Maryland Checklist of Matters to be considered in Drafting a Lease for the use of Exhibit Space at a Trade Show When drafting a lease for the use of exhibit space at a trade show in Maryland, it is important to consider several crucial matters to ensure a smooth and successful arrangement. The following checklist outlines key elements to be included in the lease agreement, tailored specifically to Maryland's legal requirements and trade show regulations: 1. Identification of Parties: Clearly state the names and addresses of the lessor (exhibit space owner) and the lessee (trade show participant), along with their contact information, to establish a legally binding agreement. 2. Lease Term: Specify the duration or term of the lease, including the starting and ending dates of the trade show, to avoid any confusion regarding when the exhibit space can be accessed and utilized. 3. Exhibit Space Description: Provide a detailed description of the exhibit space to be leased, including its dimensions, location within the trade show venue, and any additional services or amenities provided, such as electrical outlets or internet facilities. 4. Rental Fee and Payment Terms: Clearly state the amount of the rental fee and the payment schedule, including any upfront deposits or installments, along with acceptable payment methods (e.g., check, credit card). Outline any late payment penalties or discounts for early payment, if applicable. 5. Insurance Requirements: Specify the insurance coverage required for both the lessor and the lessee, including liability insurance that protects against damages, theft, or injuries occurring at the exhibit space. Compliance with Maryland's insurance regulations should be ensured. 6. Indemnification Clause: Include an indemnification clause that addresses each party's responsibility for any damages, losses, or liabilities incurred during the trade show, ensuring that both the lessor and lessee hold each other harmless in case of any claims or legal actions. 7. Alterations to the Space: Outline any restrictions or limitations on the lessee's ability to modify or alter the exhibit space, including restrictions on hanging or attaching signage, painting, or any permanent alterations, while ensuring compliance with trade show venue regulations. 8. Compliance with Laws and Regulations: Incorporate a clause requiring both parties to comply with all federal, state, and local laws, ordinances, and regulations applicable to the use of the exhibit space. This may include fire safety codes, accessibility regulations, and health department requirements. 9. Exhibition Rules and Guidelines: Refer to the trade show organizer's rules and guidelines, and include them as an attachment to the lease agreement, ensuring that the lessee understands and agrees to abide by them during the event. 10. Termination and Default: Specify the conditions under which either party can terminate the lease agreement, including any notice periods and procedures for early termination or default. Clearly outline the consequences of breach or non-compliance with the terms of the lease. Different Types of Maryland Checklist of Matters to be considered in Drafting a Lease for the use of Exhibit Space at a Trade Show: — Basic Lease Checklist: A simplified version covering essential aspects of the lease agreement, suitable for straightforward trade show arrangements with limited complexities. — Comprehensive Lease Checklist: A more detailed checklist that includes additional clauses addressing specific contingencies, various rules and regulations, and in-depth requirements for larger or more complex trade shows. — Maryland-specific Legal Checklist: A specialized checklist that focuses on Maryland state laws, regulations, and requirements, taking into account local statutes, insurance obligations, and other specific factors relevant to trade shows in the state. By diligently considering these matters and tailoring the lease agreement to meet Maryland's legal and trade show requirements, both the lessor and lessee can establish a solid foundation for a successful trade show experience.
