HUD gathers information on employees, individuals applying for HUD programs, business partners, contractors and clients. The Privacy Act of 1974 established controls over what personal information is collected by the federal government and how it is used.
The Act grants rights to United States citizens and legal permanent residents. Under the Privacy Act you:
" Have the right to see records about yourself; and
" Can correct a record that is inaccurate, irrelevant, untimely, or incomplete.
The Act mandates that the Government:
" Informs you why information is being collected and how it is going to be used;
" Assures that information is accurate, relevant, complete and up-to-date before disclosing it to others;
" Allows you to find out about disclosures of your records to other agencies or persons; and
" Provides you with the opportunity to correct inaccuracies in your records.
The Privacy Act applies only to records about individuals maintained by agencies in the executive branch of the government. It applies to these records only if they are kept in a "system of records." A "system of records" is a group of records from which the information was retrieved by an individual's name, social security number, date of birth or some other personal identifier.
The Kentucky HUD Privacy Act Handbook is a comprehensive guide that provides detailed information and explanations regarding the privacy rights and laws in the state of Kentucky. This essential handbook aims to educate individuals about the protection of their personal information and ensures compliance with the HUD Privacy Act. The handbook covers a wide range of topics related to privacy, including the collection, use, and disclosure of personal information by various entities, such as state government agencies, housing authorities, and public housing programs. It offers an in-depth understanding of the rights and responsibilities of both individuals and organizations when it comes to handling personal data. One of the key features of the Kentucky HUD Privacy Act Handbook is its explanation of the regulations set forth by the U.S. Department of Housing and Urban Development (HUD). The handbook breaks down these regulations in a user-friendly manner, making it easy for both individuals and organizations to comprehend and apply them effectively. There are different types of Kentucky HUD Privacy Act Handbooks available, depending on the target audience: 1. Kentucky HUD Privacy Act Handbook for Individuals: This version focuses on informing individuals about their rights, such as the right to access their personal information, the right to correct inaccuracies, and the right to restrict the disclosure of their data. It offers guidance on how to file complaints, report privacy breaches, and seek legal remedies if their rights are violated. 2. Kentucky HUD Privacy Act Handbook for Government Agencies: This edition caters to state government agencies, providing them with guidance on collecting, using, and safeguarding personal information in compliance with the HUD Privacy Act. It covers topics like data retention, data sharing protocols, and creating effective privacy policies within agencies. 3. Kentucky HUD Privacy Act Handbook for Housing Authorities: This version is specifically tailored for housing authorities and public housing programs in Kentucky. It offers insights into handling and protecting personal information related to applicants, tenants, and subsidy recipients. It emphasizes the importance of ensuring data security, obtaining consent, and providing proper notice when collecting personal information. In conclusion, the Kentucky HUD Privacy Act Handbook is a comprehensive resource that explains the privacy rights and regulations within Kentucky. This handbook serves as a valuable tool for individuals, government agencies, and housing authorities, equipping them with the knowledge and guidance necessary to protect personal information effectively.
