Subject: Urgent Notice Regarding Outstanding Account and Proposed Withdrawal — Idaho Legal Procedures Dear [Client's Name], We hope this letter finds you well. We are writing to address a matter of immediate concern regarding your account with [Your Company Name]. It has come to our attention that despite multiple reminders, your outstanding balance of [Amount owed] remains unpaid, which is in direct violation of the agreed-upon payment terms. Since we value our professional relationship and aim to resolve issues promptly and amicably, we kindly request your immediate attention to settle the outstanding balance. Failure to do so will leave us with no alternative but to initiate legal proceedings under Idaho state laws to enforce collection for the unpaid amount. Understanding your current financial situation, we have also prepared a proposed withdrawal plan that may assist in resolving this matter without resorting to litigation. The proposed withdrawal plan entails spreading the outstanding balance across monthly installments, allowing for greater convenience on your end. In order to achieve an amicable resolution, please carefully review the proposed withdrawal plan outlined below: 1. Total Outstanding Balance: [Amount owed] 2. Monthly Installment Amount: [Proposed monthly installment amount] 3. Duration of Payment Plan: [Number of months] Please note that this proposed withdrawal plan takes into consideration your ability to fulfill your financial obligations promptly while minimizing the impact on your cash flow. We kindly request you to acknowledge your acceptance of the proposed withdrawal plan by signing and returning the enclosed duplicate of this letter. Additionally, we require the first installment payment to be submitted no later than [Date], either by check or direct bank transfer. Please make the payment payable to [Your Company Name] and include your account number as a reference. Should you have any queries or concerns, we are available to discuss the matter further over the phone or in person at your earliest convenience. We genuinely wish to resolve this matter in a mutually-beneficial manner before engaging in any legal proceedings. Lastly, please understand that if we do not receive a response within [Days / Deadline], or if the proposed withdrawal plan is not adhered to accordingly, we will be left with no option but to proceed with legal action to recover the outstanding amount owed to [Your Company Name]. We sincerely hope it does not come to that and aim to work with you toward a swift resolution. It is our mutual interest to avoid unnecessary expenses, time-consuming litigation, and potential damage to our professional relationship. Thank you for your attention to this pressing matter. We anticipate a prompt response and a positive resolution to this issue. Yours sincerely, [Your Name] [Your Title/Position] [Your Company Name] [Contact Information]
Idaho Letter to Client - Failure to pay account and proposed withdrawal
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FAQ
Establish the date of termination Clearly state the date on which the employment relationship will be terminated. Provide a specific date, not a range of dates. Ensure that the date of termination is compliant with any relevant laws or contractual agreements.
Dear [Client], We regret to inform you that we will no longer be needing your services effective by [Date]. We've decided to terminate our partnership with [Name of client/company] due to [reasons]. Our time together has been valuable, but now it's best we grow independently.
Letter 1. ... Thank you for allowing [firm] to represent you in the [describe] matter. ... Since I have not heard from you for the past [30 / 45] days, I now assume that you do not wish to retain me further or proceed with this matter. ... We have been working together since [date] to accomplish [subject matter].
When drafting the client termination letter, keep the following in mind: It's not necessary, or suggested, to include a reason for the termination. The letter should simply and directly inform the client that you will no longer provide services to them.
Dear [Client], We regret to inform you that we will no longer be needing your services effective by [Date]. We've decided to terminate our partnership with [Name of client/company] due to [reasons]. Our time together has been valuable, but now it's best we grow independently.
The following can be used as a checklist or included within firms' policies, and it summarises the main actions you need to take. Send a disengagement letter. ... Return to a client all records of which they are the legal owner. ... Respond to a clearance request from the new accountant. ... Keep your own client file.
Dear [Client Name], Over the last [time you've been working together, i.e., 2 years], we have worked diligently to provide you with quality service and value your loyalty to our firm. However, we are writing to inform you that we will no longer be able to provide you with bookkeeping services as of [termination date].
