Idaho has a specific checklist that needs to be considered at a preliminary meeting of organizers of a corporation. This checklist includes various matters that should be discussed and recorded in the minutes of the meeting. The checklist ensures that all important aspects of organizing a corporation are addressed and documented. Here are some key considerations that should be included in the minutes of such a meeting: 1. Corporation Name and Type: First and foremost, the organizers should discuss and agree upon the name of the corporation. They should also determine the type of corporation, such as a C corporation, S corporation, or non-profit corporation. 2. Registered Office and Registered Agent: The meeting should cover the selection of a registered office, which is the official address where the corporation will receive legal notices. Additionally, the appointment of a registered agent, who will be responsible for accepting legal documents on behalf of the corporation, should be addressed. 3. Principal Place of Business: The organizers should determine the principal place of business for the corporation, which is the main location for conducting business activities. 4. Incorporates and Directors: The individuals responsible for incorporating the corporation, known as incorporates, should be identified. Furthermore, the initial directors of the corporation should be appointed during this meeting. 5. Articles of Incorporation: The meeting should outline the preparation and filing of the articles of incorporation with the Idaho Secretary of State. This document establishes the existence of the corporation and provides essential information about its purpose, duration, and structure. 6. Share Structure: The organizers should discuss the authorized capital stock of the corporation, including the number of shares to be issued and their par value, if applicable. 7. Bylaws: The bylaws, which define the internal rules and regulations of the corporation, should be drafted and approved during this meeting. 8. Officers and Their Powers: The organizers need to determine the officers of the corporation, such as the president, secretary, and treasurer, and discuss their roles and responsibilities. 9. Initial Shareholders' Meeting: The date and time for the initial shareholders' meeting should be decided in order to elect directors, ratify bylaws, and conduct any other necessary business. It's important to note that this checklist might differ depending on the specific type of corporation being formed. For instance, non-profit corporations might have additional considerations such as obtaining tax-exempt status. Additionally, different industries or business models may have unique requirements that should be addressed in the preliminary meeting and included in the minutes.
Idaho Checklist of Matters to be Considered at a Preliminary Meeting of Organizers of a Corporation and Included in its Minutes
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Personal observations or judgmental comments should not be included in meeting minutes. All statements should be as neutral as possible. Avoid writing down everything everyone said. Minutes should be concise and summarize the major points of what happened at the meeting.
The minutes should include the title of the group that is meeting; the date, time, and venue; the names of those in attendance (including staff) and the person recording the minutes; and the agenda.
What not to include in meeting minutes1 Don't write a transcript.2 Don't include personal comments.3 Don't wait to type up the minutes.4 Don't handwrite the meeting minutes.1 Use the agenda as a guide.2 List the date, time, and names of the attendees.3 Keep minutes at any meeting where people vote.4 Stay objective.More items...?
How to Write Meeting Minutesthe name of the company, date, and location of the meeting.the type of meeting (annual board of directors meeting, special meeting, and so on.)the names and titles of the person chairing the meeting and the one taking minutes.the names of attendees and the names of those who did not attend.More items...
What Are Annual Meeting Minutes?Date, time, and location of the meeting.Who attended and who was absent from the meeting.Meeting agenda items with a brief description of each.Details about what was discussed during the meeting.Results of any voting actions taken.The time when the meeting adjourned.
How to Write Meeting Minutesthe name of the company, date, and location of the meeting.the type of meeting (annual board of directors meeting, special meeting, and so on.)the names and titles of the person chairing the meeting and the one taking minutes.the names of attendees and the names of those who did not attend.More items...
If you're unsure, it's better to make a slight interruption in the meeting and ask for clarification rather than to gloss over it and hope that the minutes are accurate. Don't record the discussions in the meeting verbatim or even try to do so. It serves no purpose except to increase the chances of an error.
How to Keep Meeting MinutesReview the agenda prior to the meeting.Record the facts about the meeting, like was it a regular or special meeting, who is present, who is missing, the name of the corporation, time, date, location and who is keeping the minutes.Outline the agenda and write anything of note.More items...
The minutes should include the title of the group that is meeting; the date, time, and venue; the names of those in attendance (including staff) and the person recording the minutes; and the agenda.
