Alabama Document Organizer and Retention
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How to fill out Document Organizer And Retention?
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FAQ
A document retention policy identifies confidential information and categorizes it by how and where documents are stored (electronically or in paper) and the required retention period based on federal, state, and other regulatory requirements.
Document retention is a system that allows you and your employees to automatically create policies and determine what should be done with particular documents or records at a certain point of time.
(also disposition standard), n. The length of time records should be kept in a certain location or form for administrative, legal, fiscal, historical, or other purposes.
According to the U.S. Department of Labor, the Fair Labor Standards Act (FLSA) requires employers to maintain records for a period of at least three years. Records to compute pay, which include time cards, work and time schedules and records of additions to or reductions from wages, must be kept for two years.
A document retention schedule is a policy that clearly defines what documents need to be maintained and for how long. A retention policy will include all types of documents and records that are created on behalf of the company as part of its business.
A DRP will identify documents that need to be maintained, contain guidelines for how long certain documents should be kept, and save your company valuable computer and physical storage space.
6.2 Retention times for specific records are defined in Table 1, unless otherwise specified quality records shall be retained for 10 years. In no case shall the retention time be less than seven years after final payment on the associated contract.
A document retention policy establishes and describes how a company expects its employees to manage company information (whether in electronic files, emails, hard copies, or other formats) from creation through destruction, according to applicable laws and the company's particular legal and business needs.
A retention period (associated with a retention schedule or retention program) is an aspect of records and information management (RIM) and the records life cycle that identifies the duration of time for which the information should be maintained or "retained," irrespective of format (paper, electronic, or other).
Document retention guidelines typically require businesses to store records for one, three or seven years. In some cases, you will need to keep the records forever. If you're unsure what to keep and what to shred, your accountant, lawyer and state record-keeping agency may provide guidance.