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A special meeting allows shareholders to remove the current board of directors and elect a new board. The following is an explanation of the procedures for calling a special meeting of the shareholders. Enclosed are copies of documents, which you can use for your meeting.
Hear this out loud PauseDuring the meeting, shareholders review and discuss company performance, consider proposed changes to the company's strategy, and vote on resolutions. Depending on the size of the company, the format of the shareholder meeting may vary, but the purpose is the same.
Hear this out loud PauseOften, these meetings are held annually at the same time and place, but this can differ between companies. Lastly, the minutes are signed either by the secretary or the chairperson of the meeting.
Hear this out loud PauseIn calling a general meeting of shareholders, the Board of Directors shall prepare a written notice calling the meeting that states the place, date, time, agenda of the meeting and the matters to be proposed to the meeting with reasonable detail by indicating clearly whether it is the matter proposed for information, ...
How to Conduct a Shareholders Meeting? The company must send a prior notice to all its shareholders. ... The notice must specify the business matters for discussion in the meeting. ... The notice should specify the quorum requirements because the meeting may get adjourned in the lack of adequate quorum.
Hear this out loud PauseIn order to have a legal meeting you must have a quorum of shareholders present. Typically, a quorum is defined as a representative of more than half of all shares outstanding. There are many other items that can be included on the agenda for an annual shareholder meeting.