Sample Letter for Remittance of Late Fee
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FAQ
Get straight to the point by telling the receiver of the late payment. Remind them exactly what it is they have not paid for, and the amount. State the date the payment was due. Just under the first paragraph, attach all the bills owed and explain the details of that bill.
Dear {creditor}: I am writing to request that you waive the penalty of {amount} on account number {number}. It's true that I paid {number} days late, but there were extenuating circumstances. For {number} years I have made monthly payments on this debt, without exception.
A few more observations: Ask for the payment simply and be straightforward. Tell them you have included the invoice as part of the email and how you want to be paid. The conclusion is polite and lets them know that you'd love to work more with them in the future.
A clear subject line detailing what the email is about. An opening line that's warm. State the purpose of the email in a non-harassing tone (include amount owed, invoice number, and due date) Inquire about the progress of the invoice. Include a copy or link to the invoice for prompt payment.
If you accidentally miss a credit card payment, call or write to the bank to request they waive the late fee. They'll typically reverse a fee if you're only one or two days late and it's your first missed payment. To avoid late payments, we recommend using automatic payments or establishing account alerts.
We are deeply sorry for this delay and we apologize for any inconvenience that may have been caused to your organization for this delay. While I would not like to take any ingenuine excuses, I would really appreciate it if you would kindly understand our situation and excuse us for this late payment.
A clear subject line detailing what the email is about. An opening line that's warm. State the purpose of the email in a non-harassing tone (include amount owed, invoice number, and due date) Inquire about the progress of the invoice.
Your company name and address. recipient's name and address. today's date. a clear reference and/or any account reference numbers. the amount outstanding. a reference to your polite nudge or last communication.
I hope you are well. We have yet to receive payment from yourselves of amount owed on invoice in respect of our invoice invoice reference number which was due for payment on date due. I would be really grateful if you could let me know when we can expect to receive payment.
