This is a letter from a withdrawing partner to the clients he has represented at his former firm. The letter is also mailed with an enclosure that gives the clients the options of transferring their files with the withdrawing attorney, remaining with the same firm, or choosing another firm to represent them. This letter includes an example of the enclosure with the file transfer options.
Title: Transition Letter to Clients Sample with New Client Introduction: A transition letter to clients with a new client is a formal communication sent by a company or individual to inform existing clients about a change in the business relationship. This letter serves to introduce the new client, express gratitude for the existing clients' support, and outline any changes or possible impacts on services. It aims to maintain transparency, address concerns, and ensure a smooth transition for both parties. Keywords: transition letter, clients, new client, formal communication, business relationship, introduce, gratitude, support, changes, impacts, transparency, concerns, smooth transition. Sample Transition Letter to Clients with New Client: [Your Company Logo] [Company Name] [Company Address] [City, State, ZIP Code] [Date] [Client's Name] [Client's Position] [Client's Company Name] [Client's Company Address] [City, State, ZIP Code] Dear [Client's Name], Subject: Introduction of New Client and Changes to Service Greetings! We hope this letter finds you in good health and high spirits. We are writing to inform you about an exciting development in our business that we believe will further enhance the quality of services we provide to our valued clients. Firstly, we would like to express our sincere gratitude for your continued support and trust in our company. Your partnership has been instrumental in our growth, and we truly appreciate your loyalty and confidence in our services. It is with great pleasure that we introduce our new client, [New Client's Company Name]. [New Client's Company Name] is a highly reputable organization known for its expertise in [describe the field of expertise]. They possess a solid track record, and we are thrilled to embark on this partnership with them. Following this collaboration, we understand you might have concerns regarding the possible impact on our services or existing projects. We assure you that we have meticulously planned and coordinated with both parties to minimize any disruption that may arise during this transition period. Our team has undergone comprehensive training to seamlessly integrate the new client into our operations, ensuring a consistent level of excellence in our services. While we anticipate a smooth transition, you may experience minor adjustments in terms of communication channels, reporting structures, or project timelines. Rest assured, we will proactively communicate any changes and their potential implications, if any, well in advance. Our utmost priority remains to deliver high-quality service while maintaining open lines of communication with all our valued clients. Should you have any questions, concerns, or suggestions, please do not hesitate to contact our dedicated client care team at [contact details]. We are always available to provide assistance and address any queries you may have. Once again, we thank you for your unwavering support and understanding during this transition. We are confident that this partnership will benefit all parties involved and enable us to serve you even better in the future. Thank you for your attention, and we look forward to achieving new milestones together. Warm regards, [Your Name] [Your Position] [Company Name] Additional Types of Transition Letters to Clients with New Clients: 1. Transition Letter from One Account Manager to Another: This type of transition letter is specific to changes in the account manager responsible for handling the client's account. It introduces the new account manager, assures the client of a seamless transition, and provides contact information for any further inquiries. 2. Transition Letter from One Company to Another: When there is a merger, acquisition, or partnership between two companies, a transition letter is sent to inform clients about the change and introduce the new company providing services. It outlines any modifications in procedures, contact information, contracts, or billing arrangements. 3. Transition Letter for Service or Product Upgrades: This type of transition letter is used when introducing clients to a new and improved version of a service or product they have been using. It highlights the benefits, addresses any necessary adjustments, and informs clients of any impacts on pricing or subscription plans. 4. Transition Letter for Change in Business Structure: In cases where a business undergoes significant changes, such as a change in legal entity, restructuring, or rebranding, a transition letter is sent to clients to provide an overview of the changes, reassure them of continued service, and address any potential disruptions. 5. Transition Letter for Change in Point of Contact: When there is a change in the primary point of contact for client interactions, such as a change in sales representative, a transition letter is sent to introduce the new contact person, provide their contact information, and assure clients of a seamless transition in communication and support.
