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In general terms, a purchase order (also known as a PO) is a document sent from a buyer to a seller, distributor, or manufacturer requesting to purchase a product. Plus, a purchase order becomes a legally binding contract after the seller accepts the order.
The main difference between the two documents is their duration. While purchase orders represent single business transactions, contracts are used to register the long term agreement between your business and the vendor. Contracts may also include renewal options.
Any purchase agreement should include at least the following information: The identity of the buyer and seller. A description of the property being purchased. The purchase price. The terms as to how and when payment is to be made. The terms as to how, when, and where the goods will be delivered to the purchaser.
At its most basic, a purchase agreement should include the following: Name and contact information for buyer and seller. The address of the property being sold. The price to be paid for the property. The date of transfer. Disclosures. Contingencies. Signatures.
The key difference between contracts and purchase orders is that a contract is an agreement between two or more parties that creates an obligation to do (or not do) a particular task whereas a purchase order is an offer issued by a buyer to a seller, to purchase goods for an agreed price.