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Write a rebuttal letter, have your rebuttal letter included in your employee file next to the claim of insubordination, consider filing a lawsuit for retaliation or harassment, and. continue recording or noting all relevant workplace interactions.
What should you include in an employee warning letter? The incident date(s) The name of the person's supervisor. The name of the person's HR representative. Person's name. Person's job title. A clear account of the verbal warnings given. The conduct they need to change. Consequences if the person's behavior doesn't change.
The letter should include clear details about what the behavior was, how it violated company policies, and any consequences that may result from future occurrences. Additionally, it should provide guidance on how the employee can improve their behavior moving forward.
How to document employee performance issues Stick to the facts and underline expectations. Emphasize behavior. Align records of past performance. Describe proof of misconduct. Identify and present consequences. Meet in person and get a signature.
Provide Examples of Behavior Be sure to include the dates and the names of other parties involved. Describe the negative behaviors dispassionately. Don't be dramatic, but do provide details that would help anyone reading the letter to understand what happened and as to why the employee's conduct merits a reprimand.