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The basic premise of this explanation letter is to address: The situation you were in which caused you to pay late was beyond your control. The situation has changed and your financial footing is solid again. The steps you are taking to make sure any future challenge will not impact your ability to pay.
Dear [recipient's name], I write to you today in response to a letter I received from you, dated [insert date], about [insert number] of late payments on my loan from [insert date to date]. I am writing this letter today to explain to you the reasons for my delay.
Letters of explanation addressing these issues should include: An explanation of the negative event. The date it happened. The name of the creditor. Your account number. Your signature and date (if typed or hand-written)
A derogatory item is considered negative, and typically indicates a serious delinquency or late payments. Derogatory items represent significant credit risk to lenders, and therefore are likely to have a substantial effect on your ability to obtain new credit or services.
It's best when writing a letter of explanation to make it short and to the point. You'll want it to provide the recipient with the information they need, however. Be clear and offer as much relevant detail as possible since the person reading the letter will need to understand your situation.