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Write your contact information and date at the top if you're using block style (see below). On a new line write a salutation, such as ?Dear Ms. Smith,? or ?To Whom It May Concern.? Write the body of your letter in a standard paragraph format. On a new line write a complimentary close, such as ?Sincerely,? or ?Best,?
How To Write An Official Letter? Choose a professional font and size. Make sure your letter is both easy to comprehend and easy to read. ... Create your heading. ... Use body paragraphs to state your reason for writing. ... Mention and add your enclosures. ... Acceptance letter. ... Complaint letter. ... Letter of interest.
This guide is designed to give you an overview of the basics for writing a professional letter. Before You Begin - Consider Format. Choose a professional and easy to read font like Times New Roman, Ariel, or Calibri. ... Identify Your Address. ... Add the Date. ... Identify Your Recipient. ... Greet Your Reader. ... Close the Letter. ... Proofread.
Salutation: Address the recipient using ?Dear,? along with their title and last name, such as ?Dear Mr. Collins? or ?Dear Director Kinkade.? If you don't know the recipient's gender, use their full name, such as ?Dear Taylor Dean.? Finally, be sure to add a colon to the end of the salutation.
Beginning: Most formal letters will start with 'Dear' before the name of the person that you are writing to. You can choose to use first name and surname, or title and surname. However, if you don't know the name of the person you are writing to, you must use 'Dear Sir or Madam,'.