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Information To Include in Your Letter Give the basics. Tell your story. Tell the company how you want to resolve the problem. Be reasonable. File your complaint. Your Address. Your City, State, Zip Code. [Your email address, if sending by email] Date.
The format of a complaint letter follows the format of a formal letter. To write a complaint letter, you can start with the sender's address followed by the date, the receiver's address, the subject, salutation, body of the letter, complimentary closing, signature and name in block letters.
Write the complaint in an unemotional way. Don't make personal attacks on the staff you are complaining about ? stick to complaining about the aspects of their behaviour that are unacceptable. State the outcome you're hoping for. This could be simply an apology and an undertaking to behave differently in the future.
To write a letter to the mayor of your city, start by addressing them using ?Dear Mayor" followed by their last name. Then, use the first paragraph to briefly introduce yourself and explain how you relate to the issue you're writing about.
Dear [Name of Local Councilor/Mayor/Governor], I am writing to express my concern about the issues in my community. [Describe the issues in detail, including any relevant facts and figures]. I believe that these issues need to be addressed urgently.