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Employ encryption software When handling confidential data, businesses should instead use encryption software. Encryption effectively scrambles electronic information, making it appear like random characters. Only individuals who have been issued the appropriate key can view or interact with the content.
The third party must agree to sign and must sign a nondisclosure agreement before the receiving party provides the confidential information. The third party may be reluctant to agree to sign a NDA. If that is the case, then confidential information should not be provided to that third party.
[8] Disclosure of confidential information must be no more than is reasonably necessary to prevent the criminal act. Under paragraph (D), disclosure of confidential information, when made, must be no more extensive than the member reasonably believes necessary to prevent the criminal act.
These should include, for example: Ensuring that confidential information is always locked away at night, and not left unattended during the day; Password-protecting sensitive computer files; Marking confidential information clearly as such, and ensuring that paper copies are shredded before disposal; and.
Conventional Language Used in the Past For example: "Your answers will be held in strict confidentiality and will be used only for the purposes of this study. The results will be reported in aggregate form only, and cannot be identified individually."