Termination Letter Template With Cause
Description
How to fill out Sample Letter For UCC-3 Termination Statement?
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FAQ
What to include in your employee termination letter Employee name. ... The date of termination. ... Reason(s) for the employee's termination. ... Documented disciplinary action prior to termination. ... Employee benefits. ... Employee acknowledgment of termination. ... Terminated employee's forwarding address. ... Instructions for their last paycheck.
Be direct and focused in breaking the news, so the employee realizes the decision is final and not up for negotiation. This is no time for ambiguous language ("things just aren't working out") or euphemisms ("it may be time for you to consider moving on").
Simply state the reasons and leave it at that. To do more is to risk hurting the employee's feelings unnecessarily or drawing the employee into an argument. There's no point trying to prove to the employee that firing was your only option.
Mr/Ms [employee's name], We regret to inform you that we are terminating your employment with immediate effect. We reached this decision after we completed all appropriate steps of the company's disciplinary process. This decision was necessary because you [repeatedly violated our anti-harassment policy.]
Whenever an employee is terminated with cause, the reason should be clearly stated in their termination letter. If the employee is fired without a clear reason, the discharge will be considered as termination without cause.
