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Simply state the reasons and leave it at that. To do more is to risk hurting the employee's feelings unnecessarily or drawing the employee into an argument. There's no point trying to prove to the employee that firing was your only option.
Common examples of conduct that can support a just cause termination include misconduct, disobedience or incompetence. Just cause is difficult to establish, so employers must be careful to document the conduct that has led to the decision.
Clear and concise announcement of the employee's dismissal while remaining respectful. Body. Detail why the employee was dismissed and offer evidence that the decision was made fairly. In addition, you should include the resources the employee will have available after their termination and certain payment information.
How do I write a dismissal letter? Put simply, the dismissal letter should set out in clear and specific terms the reasons for the dismissal and the date the employment contract will be terminated.
Keep your explanation concise If you were terminated for job performance issues, state the reason and what steps you've made to improve yourself since. Example: If you were terminated for failing to meet a monthly sales quota, you can explain the situation like this: "Let go for failing to meet selling standards.