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If a covered entity obtains or receives a valid Authorization for its use or disclosure of PHI for research, it may use or disclose the PHI for the research, but the use or disclosure must be consistent with the Authorization.
If the data in question meet the definition of PHI and are being used for purposes that fall within HIPAA's definition of research, HIPAA generally requires explicit written authorization (consent) from the data subject for research uses.
What is an Authorization Form? An authorization form is a document that is duly endorsed by an individual or organisation which grants permission to another individual or organisation to proceed with certain actions. It is often used to grant permission to carry out a specific action for a fixed period of time.
This form is to authorize a medical doctor or nurse practitioner to release medical information.
An example of a HIPAA form that is included in the medical record would be: a Notice of Privacy Practices acknowledgement. An individual who is responsible for recording data in the patient record is called a: documenter.