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Imagine your employees work 40-hour weeks, or 2,080 hours a year, and you offer 2 weeks of vacation, or 80 hours. To find the hourly accrual rate, calculate: 80 hours / 2,080 hours = 0.038 hours of vacation earned per hour worked. This is your accrued vacation rate.
Accrued time off is PTO that workers earn over time. It's different from lump-sum PTO, for instance, wherein a worker receives all their PTO at once. With accrued time off, workers earn PTO hours each week, pay period, or month. Generally, companies cap the number of PTO hours a worker can accrue in a year.
Imagine your employees work 40-hour weeks, or 2,080 hours a year, and you offer 2 weeks of vacation, or 80 hours. To find the hourly accrual rate, calculate: 80 hours / 2,080 hours = 0.038 hours of vacation earned per hour worked. This is your accrued vacation rate.
Outline what happens with vacation time if employees don't use it by the end of the year. You might let staff members roll over some or all of their vacation time to the next year. Detail your decision in the policy so employees can plan for using their time off before they lose it.
For example, if an employee can accrue four hours of paid time off for every 40 hours worked, this equals one day off every two weeks. Some employers also allow their employees to take PTO in advance without accrued days if they agree to halt the accrued days until the used PTO is replaced.