A landlord can deny an applicant simply because they have another tenant that they feel is a better fit for their unit. We are required to send written notice, via USPS, with the reason for their denial of tenancy.Provide a brief explanation: The second paragraph should briefly explain the reason for the denial. An applicant rejected for any reason may not re-apply for 90 days unless proof can be shown that eligibility has changed. Transfers. Your letter should have a professional and informative tone, covering exactly why you're denying their rental application. If I applied for an apartment, got approved, and paid my deposit, can they reject me? My exemption application was denied. Step 1: Select, fill out, and make 2 copies of the form to appeal. There are 3 ways to appeal. How do I fill out Annual Forms?