However, the form should include important information such as employee data, the purpose of traveling, estimated expenses, and the supervisor's approval. This sample vacation request form asks for employee information, vacation start and end times, and signatures.A business travel request form is a document employees can use to request approval for business travel. A completed and approved TRA form must be submitted with the travel reimbursement form. How to fill out an Employee Vacation Request Form? For your convenience, you can fill out the Employee Vacation Request Form electronically through PDFRun. The online version of the District's Travel or Conference Request form has been separated into two forms. 1) Travel or Conference Authorization Request. The form must include the destination, the hours and dates of the trip, and the rationale behind the request for travel authorization. The Vacation Request Form allows employees to request time off and HR to approve or deny it.