Generally speaking, annual meetings are a formal discussion of a company's goals, strategy, financial situation, proposed changes to governance documents, or other pending decisions that require a vote by or approval of the business's owners.
Write down your LLC's name, the date, and address where the meeting was held. Write down the names of the members and indicate who was present and who was absent at the meeting. And if there's other people who aren't members but are present at the meeting, write their names down as well.
Most state laws note that an LLC's failure to uphold internal formalities (such as yearly meetings) does not invalidate the LLC or constitute piercing the corporate veil. That said, LLCs with more than one member should take the time to go over details at least once a year.
Do Meeting Minutes Have to Be Approved? Until the meeting minutes are approved, they are not considered an official record of the meeting. Approval is a critical step that cannot be missed. The corporate secretary's approved version of the minutes is considered to be the official record.
After an initial filing, some states—such as California, Iowa, and Indiana— require LLCs to file a report every other year. In some states, you'll file a report every two years from the year you formed your LLC.
Penalties if fail to file The Michigan LLC annual statement must be filed by the 15th of February each year. It is an important annual state requirement. Failure to file by the due date will lead to penalties. There is an initial penalty of $50.
If you fail to file a required annual or biennial report, you can face stiff penalties. These can range from fines imposed by the state to the state administratively dissolving or revoking your entity. Administrative dissolution means that you can no longer legally conduct business in a state.
California corporations must file a California Statement of Information every year. California LLCs and nonprofits will file every two years.
Michigan Annual Reports must be submitted using the LARA Corporations Online Filing System OR by mailing the pre-filled form the state will send your resident agent 90 days prior to your filing due date. To File Online: Go to the LARA Corporations Online Filing System. Enter your customer ID number and PIN.