Form with which the stockholders of a corporation record the contents of their first meeting.
Meeting Minutes Corporate Without Quorum In North Carolina
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Multi-State
Control #:
US-0010-CR
Format:
Word;
Rich Text
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FAQ
The policy of the state of North Carolina is to allow public access to the business of government. We help by acting as a liaison between public officials and the public. Open government laws are known as “sunshine laws” because they help shed light on the government's work.
If no quorum is present, the meeting can still be conducted however, the business will need to be held over until later when a quorum is present. Without a quorum, no business can be conducted.
§ 47F‑3‑109. Quorums. (a) Unless the bylaws provide otherwise, a quorum is present throughout any meeting of the association if persons entitled to cast ten percent (10%) of the votes which may be cast for election of the executive board are present in person or by proxy at the beginning of the meeting.
The open meetings law requires public bodies to prepare “full and accurate minutes” of all meetings and a “general account” of closed sessions. 24 Separate statutes for county25 and city26 governing boards also require each board, through its clerk, to keep full and accurate minutes of its proceedings.
What do the minutes contain? Time, date and place of meeting. List of people attending. List of absent members of the group. Approval of the previous meeting's minutes, and any matters arising from those minutes. For each item in the agenda, a record of the principal points discussed and decisions taken.
“Madame Chair/Mr. Chair, we have a quorum or we do not have a quorum.” If no quorum, the meeting is adjourned at that time (no “informational meetings” allowed.)
Robert's Rules (Section -16) state that “the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.” Minutes are not transcripts of meetings; rather, the document contains a record of actions taken by the body, organized by the meeting's order of business (agenda).
Meeting minutes should be distributed promptly after the meeting, ideally within 24 to 48 hours. Timely distribution ensures that participants have a fresh understanding of discussions, decisions, and action items.
2. What should be excluded in the meeting minutes? Avoid switching tenses in your writing. Avoid recording the debate; just record the outcome. Avoid making personal observations or opinions. Avoid verbatim quotes. Avoid letting the meeting move on if you're confused.
