Form with which the stockholders of a corporation record the contents of their annual meeting.
Meeting Minutes Form For Nonprofit In Washington
State:
Multi-State
Control #:
US-0009-CR
Format:
Word;
Rich Text
Instant download
Description
Free preview
Form popularity
FAQ
If your nonprofit receives state funding or has government contracts, you may be required to publish your board meeting minutes as part of Sunshine Law requirements. For example, public school boards usually need to make their board meeting minutes public.
To take notes for board meeting minutes, focus on summarizing the most important points. Begin by noting the meeting start time and attendees. As the meeting progresses, document key discussions, decisions, and action items. Avoid writing verbatim; instead, summarize reports and motions.
What Should Be Included in Meeting Minutes? Date and time of the meeting. Names of the meeting participants and those unable to attend (e.g., “regrets”) Acceptance or corrections/amendments to previous meeting minutes. Decisions made about each agenda item, for example: Actions taken or agreed to be taken. Next steps.
Board members/directors must be individuals and do not need to be residents of Washington State. Bylaws can add additional qualifications as agreed upon by the current board members. 501(c)(3) public charities must have at least 3 board members. Youth under the age of 18 may serve on a board.
9 proven tips for taking better meeting notes Choose a note-taking method that works you. Ditch the laptop—use pen and paper instead. Don't transcribe everything verbatim. Use a meeting notes template. Assign a specific note-taker for the meeting. Transcribe conversations with recording software.
The minutes are a factual record of business. Do not include: Opinions or judgments: Leave out statements like "a well done report" or "a heated discussion." Criticism or accolades: Criticism of members, good or bad, should not be included unless it takes the form of an official motion.
If a nonprofit organization conducts taxable business activities in Washington, it must register to do business within the state by completing a business license application.
Meeting minutes don't need to capture discussions word by word, but they should effectively summarize key items and decisions to provide a clear and concise record of the meeting. Know that it's perfectly acceptable to write “a discussion of the options ensued.” If you need clarification on anything, be sure to ask.
Once your board meeting minutes are fully written, you are responsible for making them official by having the board secretary sign them. Your organization may also require the president's signature.
The minutes must be signed by the chair of the meeting — it can be the chair of either the previous meeting or the current meeting before which the minutes have been tabled.