Form with which the board of directors of a corporation records the contents of its first meeting.
Board Meeting Minutes Corporate Withholding In Franklin
State:
Multi-State
County:
Franklin
Control #:
US-0007-CR
Format:
Word;
Rich Text
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FAQ
Robert's Rules (Section -16) state that “the minutes should contain mainly a record of what was done at the meeting, not what was said by the members.” Minutes are not transcripts of meetings; rather, the document contains a record of actions taken by the body, organized by the meeting's order of business (agenda).
Personal remarks don't belong. It is a big mistake to include personal opinions in the minutes. The writer must not editorialize, and members' personal remarks should not be included.
Board meeting minutes should be distributed as soon as possible after the meeting so board members have sufficient time to review them and make corrections before voting to approve them.
What Should Not be Included in Meeting Minutes? Personal opinions and comments. Excessive detail. Tangential conversations. Verbal exchanges or arguments. Unconfirmed information. Confidential or sensitive information. Off-the-record remarks. Meeting details.
Are board meeting minutes confidential? Yes. The board should assume the minutes are confidential and, in most cases, they will remain so.
The minutes are a factual record of business. Do not include: Opinions or judgments: Leave out statements like "a well done report" or "a heated discussion." Criticism or accolades: Criticism of members, good or bad, should not be included unless it takes the form of an official motion.
In summary Taking the minutes at a meeting involves proper documentation and at a board meeting, is one of the duties performed by a company secretary.
The minutes should include the point that was discussed and the decision that was reached. Avoid making personal observations or opinions. Don't make your own comments. Stick to just the facts.
They are legally required to include these details: Date, time, and location of the meeting. Record of notice of board meeting provision and acknowledgment. Names of attendees and absentees, including guests. Approval of previous meeting minutes.
What to include Meeting date, time and location. Names of the committee or other group holding the meeting, the Chair and Secretary. List of those present, including guests in attendance, and any recorded regrets/absences. A record of formal motions and outcomes.