Start your letter of recommendation with a greeting that acknowledges the letter's reader. Whenever possible, address them by name. When this isn't possible, use a formal, professional greeting like “To whom it may concern.”
Keep it formal and concise. Write your letter on your business or organization letterhead if possible. The recipient likely reads dozens, if not hundreds of letters, so keep yours concise and to the point. Aim for at least one page but no more than two.
When written messages were commonly delivered on paper, the term re stood for "regarding" or "in reference to." It was used at the top of a formal letter, followed by the subject of the letter. Re isn't an abbreviation. Rather, it's taken from the Latin in re, which means "in the matter of."
Landlord Letter: Ask your landlord for a signed letter confirming your residency. Social Service Agency: Seek a letter from a local social service agency. Bank Statement or Official Mail: Request a bank statement or use official mail with your address. Notarized Affidavit: Create a notarized affidavit of residency.
Steps Put your address and phone number in the top left-hand corner. Write the date a line below the sender's address. Put the recipient's name beneath the date. Greet the recipient with a polite salutation. Compose the body of the letter. Sign your letter with a formal goodbye.
Insert the reference line two lines below the inside address. The reference line (ab- breviated “Re:”) may include the title of the case, the subject of the letter, or file and claim numbers. Your company or organization might require specific information in the reference line.