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In general, you may send your demand letter via email, mail, text message or even hand delivery. For letters that you mail, consider sending your letter with tracking information so that you know when it has been delivered.
Your rebuttal response should include your contact information, an outline of the cardholder's claim, your case and evidence outlining why the cardholder's claim is false, and an explanation of your desired outcome.
What Should Be in Your Demand Letter Response? An acknowledgement of your receipt of their letter. Your analysis of the relevant facts. Be sure to be succinct, not verbose. Your basic reasoning as to why you are in the right (if you think you are.) ... Your counteroffer and a reasonable 'respond by' date.
Sample Texas Demand Letter Dear [Other Party's Name], I am contacting you demanding payment for [amount owed]. I am attempting to resolve this out of court, but if we cannot come to an agreement, I intend to sue.
Frequently Asked Questions (FAQ) Type your letter. ... Concisely review the main facts. ... Be polite. ... Write with your goal in mind. ... Ask for exactly what you want. ... Set a deadline. ... End the letter by stating you will promptly pursue legal remedies if the other party does not meet your demand. Make and keep copies.