Employee Personnel File Checklist Format
Description
How to fill out Michigan Employment Employee Personnel File Package?
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FAQ
The employee file checklist is an amalgam of the employee's personal and professional information, from their government issues documents to the payroll audit checklist and hr compliance checklist shrm. It is one of the best company practices to form and regularly maintain employee file checklists.
Employers should keep all job-related documentation such as hiring records, performance reviews, disciplinary actions and job descriptions in an employee's general personnel file. Consider whether the document would be relevant to a supervisor who may review this file when making employment decisions.
How to organize personnel files Determine which documents to store. Review company policy, federal law and state regulations to learn which documents to include in a personnel file. ... Choose a filing method. ... Format your documents. ... Learn who can access the files. ... Create a file retention policy. ... Update the files as needed.
In each employee's personnel file, include signed copies of the following: Employee handbook acknowledgments. Policy acknowledgments (such as harassment prevention policies, social media policies, etc.) Confidentiality agreements. Noncompete agreements. Relocation agreements. Other signed contracts or agreements.
Apart from keeping a track record of the employee's legal details, an employee personnel file audit checklist also comprises salary records to showcase and comply with the individual and the company's tax particulars. It also consists of any period of absence and bonus awarded to the employee.