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What to include in your employee termination letter Employee name. ... The date of termination. ... Reason(s) for the employee's termination. ... Documented disciplinary action prior to termination. ... Employee benefits. ... Employee acknowledgment of termination. ... Terminated employee's forwarding address. ... Instructions for their last paycheck.
Dear [name of employee], I am writing to confirm the decision taken during your disciplinary hearing on the [insert date of hearing] to summarily dismiss you for gross misconduct. Further, I can confirm that the decision to dismiss was made with immediate effect, from that date, without notice or pay in lieu of notice.
7. Organize employee documents. The employee's name, title and department. The company's name. The name of the manager. The letter's date. The termination's date. The reason for termination. If necessary, a list of evidence or warnings that led to the employee's dismissal. Items the employee must return to the company.
A termination letter is a letter from an employer to an employee containing pertinent details surrounding their termination. It is typically used as a formal notice to the employee and an official record of the fact they have been terminated.
Termination letters serve two main purposes: they help employers keep records of termination decisions, and they provide employees the clarity they need to start the transition to the next stage of their career.