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Put the statement in writing. A written letter serves as a factual record that you turned down the potential client's case and explains the reason for the decision. Always prepare a statement when declining a case. If you work at a law firm and are looking for a rejection letter template, backdocket has you covered.
"Thank you so much for considering me for this project. Unfortunately, looking at my current client list, there are a few potential conflicts of interest that, regrettably, prohibits me from taking it on. I wish you the best of luck with your endeavor and hope we can work together should circumstances change."
After careful consideration, I have decided that these offers would present me with an option to return to an area closer to my desired geographic area, therefore, I must decline your offer at this time. I thank you for the thoughtful consideration and the offer I received.
Be Clear: Be direct and get straight to the point. Clearly state that you are terminating the attorney and briefly state the reasons why. Additionally, the termination letter should state that the attorney should immediately stop working on any pending matters.
After you left our offices yesterday, we performed a formal conflict-of-interest check and found that our firm does indeed have a conflict of interest involving your intended adversary in this case, [Name]. Unfortunately, this conflict cannot be resolved in a manner that would allow us to represent you in this matter.