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Start the letter by thanking the person for the offer or invitation. Explain why you are declining the offer or invitation in a straightforward and polite way. Consider providing an alternative, such as suggesting a different time or date. Offer to stay in touch or provide assistance in any way you can.
To write a general denial letter, use the following steps: Restate the request. To prevent unnecessary confusion, restate the request your employee made in a few brief sentences. ... Be specific. Provide a specific reason for your denial. ... Offer an alternative if possible. ... Remain polite and professional.
Dear [Employee's First Name], Based upon current performance reviews [Business Name] is unable to provide a salary increase in line with the annual pay review. We will continue to work with you to achieve improved performance in [key areas such as communication, leadership etc] over the course of the next year.
What do you include? Thank the company for the offer. Be polite, but firmly reject the offer. Give reasons why you turned the offer down. Doing this will improve the experience for future applicants. Leave the door open in case you wish to apply for another position at the company in the future.
How to write this refusal letter: Thank the applicant for applying for credit. Soften the refusal, if possible, by noting any positive items in the reader's application. ... Suggest, if appropriate, other possibilities for doing business. Offer encouragement or a suggestion to reapply later.