Meeting Board Directors Sample With Motions
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FAQ
Writing a Clear Motion for a Board Meeting It helps to jot down the main ideas you want to communicate through your motion. Include the most important details, such as why the motion is important, whether there are any legal factors or implications, and if the board needs to act within a certain timeframe.
Purpose. A motion is a formal proposal by a member to do something. Motions are the basis of the group decision-making process. They focus the group on what is being decided.
Motion: To introduce a new piece of business or propose a decision or action, a motion must be made by a group member ("I move that......") A second motion must then also be made (raise your hand and say, "I second it.") After limited discussion the group then votes on the motion.
A motion is a proposal that the entire board take action or stand on an issue. A motion should express a decision in precise terms that, if approved, will be self-explanatory. Typically a motion must be seconded by another director as a precondition to the discussion.
A motion to approve the minutes of previous [date of previous meeting] was made by [secretary's name] and seconded by [seconder's name]. [Name of motion] moved by [name of mover] and seconded by [name of seconders]. The motion [carried or failed] with [number of votes] in favor and [number of votes] against.
