Iowa Minutes for Organizational Meeting

Date, time, and location. Minutes should include this basic information about when and where the meeting was held and how long it lasted. Creator. List of persons present. Topics list. Voting record. Review and approval.

Whilst the Companies Act 2006 requires that board minutes must be retained for at least 10 years, ICSA recommends that they are retained for the life of the organisation. ICSA recommends that any written notes of the meeting should be retained until the minutes are approved and then destroyed.

Meeting name and place. Date and time of the meeting. List of meeting participants. Purpose of the meeting. For each agenda items: decisions, action items, and next steps. Next meeting date and place. Documents to be included in the meeting report.

Meeting name and place. Date and time of the meeting. List of meeting participants. Purpose of the meeting. For each agenda items: decisions, action items, and next steps. Next meeting date and place. Documents to be included in the meeting report.

What's In. The minutes should include the title of the group that is meeting; the date, time, and venue; the names of those in attendance (including staff) and the person recording the minutes; and the agenda.

There are three standard styles of minutes: action, discussion, and verbatim. Each style has a specific use.

Organizational meetings are held to appoint officers, elect or appoint directors, issue shares in the corporation, approve bylaws, setup minute books, appoint or waive the appointment of auditors, set up bank accounts, etc.

The participants to the meetings have a reminder aid. The minutes say who will do what and when. They are the starting point of the following meeting. They are helpful for those absent to know was discussed and what decisions have been taken. In case of conflicts, they are useful to know what agreements were made.