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Landlord Notice Forms

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Landlord to Tenant Notices - Why Every Landlord Needs Them

When a residential tenant has violated the lease agreement, such as being behind on rent or the tenant has violated the lease in other ways, a residential landlord must follow the notice laws regarding failure to pay rent and eviction notices or be prevented from evicting the tenant and face significant delay and expenses. In residential lease situations, the landlord and tenant law applied to a standard lease is governed by the state landlord and tenant act. The landlord tenant act requires tenant notice before a landlord can initiate eviction proceedings in housing court. The time period required for a notice of eviction form can be any number of days, depending on which state's law applies to govern landlord and tenant rights.

In a commercial lease or rental agreement, the renter's rights and the notice the landlord must give the tenant is primarily governed by the terms of the rental agreement. The lease notice terms will govern the tenant notice required by property management when the tenant violates the lease through a failure to pay rent or when the tenant has otherwise violated the lease. Initiating court eviction proceedings isn't bound by the 30 days notice or 3 day notice to vacate, etc. mandated under residential landlord tenant laws. However, if the landlord fails to give the tenant any notice of non-payment of rent or notice to vacate that may be required by the lease, the landlord is in breach of contract and lack of notice may be used a defense to eviction.

Types of Notices Needed

Notice is required by renter rights when there is a lease violation, such as when the tenant is behind in rent and it is desired by property management that they vacate the premises. USLegalforms offers numerous types of landlord to tenant notices. The precise type of form you need will depend on the notice requirements of your state, as landlord tenant notice requirements vary by state. In the case where the tenant didn't pay the rent, it's the landlord's choice whether or not to offer the choice to either pay the late rent and whatever other charges are due or move out. USLegalforms offers state-specific tenant forms that are used to notify of a tenant's lease violation such as being behind on rent, or other lease violations.

For example, some of the titles available under the landlords and tenants forms category that are used in the eviction process may be named:

  • Tenant notice to vacate -this notice is used when a landlord needs a sample eviction notice form
  • Lease termination form - this form name may refer to a sample eviction letter or as a reminder when a landlord tenant lease expires.
  • 3 day notice forms - in some states, there are conditions allowing a three day notice form to be used as a sample eviction notice form.
  • 30 day notice forms - this is an eviction notice template, based on stat renters rights that allows 30 days notice form.
  • Notice to quit form - this landlord form serves as notice to vacate the rental unit.
  • Tenant eviction notice - this may be a 30 day notice to vacate, 3 day eviction notice, or other, according to applicable state law governing landlord tenant rights.

  • Eviction letter sample - eviction letters or letter of eviction are another form name for an eviction notice.
  • Eviction notice form - this must be given according to tenant landlord rights or a tenant lease before a tenant can be forcibly removed through eviction procedures.
  • Pay or quit notice - this form offers the tenant the option to pay the rent owed and any late charges when the tenant is behind on rent or failed to pay rent, or else vacate according to the seven or three day notice, etc.
  • 3 day notice to quit - see 3 day notice forms, above.
  • Notice to evict form - this is a generic term for a notice to vacate forms.

How to Serve a Notice to a Tenant

The landlord can deliver notice forms, such as a three day notice or notice to vacate form, to the tenant, or to a tenant's family member who's old enough to understand the content of the notice. The landlord may also deliver the notice by registered or certified mail, to the former tenant at the tenant's last known address, especially if the tenant has already moved out.

The methods for delivering notice forms above are the most common, however, other methods to give the tenant notice exist, such as:

  • leaving the notice with a person of sufficient age apparently in charge of the rental unit, and also send a copy by regular or other mail to the last known address of the tenant;
  • use the local procedure for serving legal papers, such as a process server, to serve eviction notice forms and other landlord tenant forms; or
  • if the landlord cannot locate the tenant to give the notice to the tenant personally or deliver the landlord tenant form to a competent person with apparent authority to occupy the rental unit, he or she may attach the notice in a noticeable place on the leased property, and mail a copy by regular or other mail to the last known address of the tenant.

When to Serve a Notice to Tenant

A notice is used when appropriate, and can begin with a move-in inspection or disclosure notice, and end with a notice of abandoned property after the renter has moved out, with notices to the tenant at all stages in between, such as receipts for security deposits, required disclosures, notice of entry and inspection, notice of non-payment of rent or notice that the tenant has violated the lease, such as a violation of the number of people or pets allowed under the lease terms.

There are various ways during the course of a residential lease that lease violations requiring written notice may occur. A tenant has a duty to maintain the premises and must obey the state and local health and safety code regulations. If the tenant commits any intentional or negligent damage, defacement, or removal of any part of the premises, the tenant has violated the lease and may be given an eviction notice. The tenant may have violated the lease agreement by creating unsafe conditions in the rental unit and/or common area. A tenant who allows garbage and other wastes to accumulate instead of disposing of trash properly may be found to have violated the lease. Similarly, a tenant who has abused plumbing, electrical, heating, and other amenities and appliances on the rental property may be found guilty of a lease violation. Therefore, a written notice should be sent to correct the condition or be subject to eviction.

Notices do not have to state the date on which the tenancy will end. The only requirement is that the notice states the termination date will be after a certain number of days. The landlord may opt to give more days than required by law.

What lease violations can lead to eviction of a tenant?

Any violation of the terms of the lease could cause a landlord to evict a tenant. Some of the most common ways a tenant is found to have violated the lease include non-payment of rent or being behind on rent, failure to maintain the rental unit in a sanitary condition, damage to the rental property premises, or a violation of property management rules regarding pets, parking, guests, etc. Landlord tenant laws and lease notice terms require that the property management serve written notice when the tenant violates the lease or rental agreement in order to initiate eviction proceedings.

How do I deliver notice to a tenant?

Notice forms, such as a 30 day notice or notice to quit form, may be delivered to the tenant, or to a member of the tenant's family who's over the age of 13. The landlord may also send the notice by registered or certified mail, to the former tenant at the tenant's last known address. There are other ways to give the tenant notice, such as:

  • leave a copy with an occupant of the premises of sufficient age, and also mail a copy to the tenant's last known address;
  • serve notice of eviction forms and other landlord and tenant forms through the legal service process, using a sheriff or other process server; or
  • if the landlord can't find the tenant to deliver the notice to the tenant personally or deliver the landlord tenant form to someone who appears to be an occupant of the rental unit, the landlord may attach the notice in a visible place on the leased premises, and mail a copy by regular or other mail to the last known address of the tenant.

When does a notice of eviction need to be given?

Eviction letters and notice to vacate forms are governed by state landlord and tenant laws, which vary by state. In some cases, such as a failure to pay rent or being behind on rent, as little as a 3 day notice to quit may be used, but often a 30 day notice to vacate is required in a month-to-month tenant lease. Whether you must give the tenant 3 day notice forms, 30 day notice forms, or any number of days in between will depend on the landlord and tenant act in your state and the reason for the notice to evict. Eviction notice forms offered by USLegalforms have been prepared by an attorney to comply with the current landlord tenant act in your state. A state-specific eviction letter sample, such as those offered by USLegalforms, should be used to make sure the tenant eviction notice will be enforceable.

When can a landlord keep the security deposit?

A landlord may make deductions from a security deposit for unpaid rent, late charges, damages to the premises above ordinary wear and tear, cleaning, and other charges provided for in the rental agreement. A deductions from security deposit notice is used when a tenant moves out. This landlord form itemizes the deductions from the deposit and any amounts remaining or claimed to be owed. Landlord tenant rights under local laws typically require this landlord to tenant notice within a certain number of days of the tenant moving out.

Can a landlord enter the rental unit without notice?

The landlord or property manager must respect renter rights and give tenants reasonable advance written notice before entry of the rental premises, including the date, approximate time and reason for entry, which should be during business hours on weekdays. However, advance written notice is not required in the following situations:

  • in response to an emergency.
  • the tenant has vacated or abandoned the rental unit.
  • the tenant is present and consents when the entry in made.
  • the tenant and landlord have recently agreed that the landlord will enter at an approximate date and time to conduct a specific repair or maintenance task.

What is included in an eviction notice form?

The notice to evict forms offered by USLegalforms are compliant with state laws regarding renters rights and a tenant notice to vacate. Eviction notices and the eviction process are governed by state statutes that define landlord and tenant rights and vary by state. Some states require a 30 days notice form, while others may allow a 3 day eviction notice. Some of the basic information includes the parties' names, the address of the rented property, the number of days the tenant has to vacate the premises, and whether the tenant has the right to either pay past due rent or other charges and cure the default of the rental agreement or vacate the premises. A sample eviction notice form is available to help fill out landlord tenant forms.

Can a landlord send a letter of eviction if the tenant is behind in rent by only one day?

When a tenant has violated the lease agreement and is unable to pay the rent on time, even one day behind in rent can be cause for lease termination unless the landlord tenant lease has a grace period or the landlord has waived late payment in the past. Some states will allow a three day notice form to be used. Other states may require longer than a 3 day notice to vacate. Local laws on landlord tenant notice should be consulted.