
Er than 10 business days prior to the trip start date. The minimum travel advance request is $200 for domestic travel and one or more students must be traveling with the employee or $500 for employee international travel. If the reimbursable expenses are LESS than the total advance amount, deposit excess funds at the Cashier s Office in JCK Rm 188. Deposit excess funds into Travel Advance account: General Ledger # 101110 and Fund No. 2025031000 and attach the deposit voucher to the expense rep.
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How to fill out the Texas State University Form T-5 online
Filling out the Texas State University Form T-5 online is essential for employees seeking a travel advance. This guide provides clear instructions to help users navigate each section efficiently, ensuring a smooth submission process.
Follow the steps to successfully complete the travel advance request form.
- Click ‘Get Form’ button to access the form and open it in the editor.
- Begin by filling out 'Employee.' Enter your full name as it appears in university records.
- Locate the 'SAP Vendor Number' field. Input your established SAP vendor number for processing.
- In the 'Destination' section, provide the exact location you are traveling to, including city and state.
- Fill out the 'Funds Commitment No.' to specify the cost center associated with your travel.
- Enter the 'Travel Start Date' and 'Travel End Date' by selecting the relevant dates from the calendar tool.
- Specify the 'Fund' associated with your travel advance. Make sure you choose the correct designation.
- Complete the 'Cost Center' field to detail the budget area for your expenses.
- Provide the 'Internal Order' number if applicable, based on your departmental requirements.
- In 'Amount,' indicate the total advance amount requested, ensuring it meets minimum requirements.
- Select the 'Date Advance Needed' to indicate when you require the funds by using the calendar tool.
- Choose the 'Payment Method' as either check or direct deposit based on your preference.
- Itemize any expected expenses in the 'Itemizing the Advance' section—include hotel, rental car, meals, and other costs.
- Summarize your total expenses in the 'TOTAL' field at the bottom of the itemization.
- Acknowledge 'Traveler’s Responsibilities' by reading and confirming understanding of your commitments.
- Sign the form as the requesting traveler, providing your printed name and the date.
- Ensure that the 'Authorizing Approval' and 'OSP Approval' sections are completed by the appropriate personnel.
- Once all sections are completed, save your changes and choose to download, print, or share the form as required.
Complete your Texas State University Form T-5 online today to ensure a timely processing of your travel advance request.
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