Get St. Aidan's Episcopal Church Event Planning Form

Filling out the St. Aidan's Episcopal Church Event Planning Form online is an essential step for organizing a successful event. This guide provides detailed, step-by-step instructions to ensure that you complete the form accurately and efficiently.

Follow the steps to successfully complete the event planning form.

1. Press the ‘Get Form’ button to obtain the form and access it in your preferred online editor.
2. Begin by entering your personal details in the section labeled 'Name of Event Coordinator,' which includes your name, phone number, and email address. Additionally, list the names of any committee members involved in the planning.
3. Provide thorough details about the purpose of your ministry/event in the designated area. Explain how your event aligns with the mission statement to know Christ and make him known.
4. In the 'Description of this Ministry/Event' section, fill in the name of the ministry or event. Indicate which vestry pod it falls under and whether you have discussed it with a vestry member. Include a detailed description of your planned activities and the target audience size.
5. Move on to 'The Logistics of Your Ministry/Event.' Outline the proposed dates and times for the event, including set up and take down periods. Specify whether the event will take place at St. Aidan’s, and identify which rooms will be needed.
6. Indicate if you require the kitchen and kitchen supplies, as well as if sound or video support is necessary. Mention if you have designated staff for these areas or if assistance is needed to find them.
7. Address any childcare needs, ensuring that workers are appropriately trained. State who will be responsible for cleaning and reorganizing the facility after the event.
8. In the 'Publicity for this Ministry/Event' section, clarify if you have created promotional materials, and whether printing support is required. Additionally, state if you want to include the event in church communications and provide a brief description if desired.
9. Complete the 'Ministry and Event Planning Form Expense Worksheet' by estimating the potential costs for the event. List all items and their expected costs, and determine if there will be a fee for participants.
10. Finally, review the completed form for accuracy. Once you are satisfied, you can save changes, download, print, or share the form as necessary.

Start completing your event planning form online today!