Follow the steps to complete your form efficiently.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Begin by filling in the name of your 4-H club in the designated field. Ensure the name is spelled correctly for official records.
3. Enter the date of the meeting in the specified space. Follow the format requested, usually as month, day, and year.
4. Record the location of the meeting where indicated. This should reflect the physical venue where the gathering took place.
5. Fill in the name of the president who called the meeting to order in the appropriate spot.
6. Document the time the meeting commenced. This is important for keeping accurate records of club activity.
7. Indicate the number of members, parents, and visitors present at the meeting. Accurate attendance is vital for club management.
8. Note the name of the individual who led the flag pledges in the provided field.
9. Input your name as the Secretary when reading the minutes from the last meeting. Indicate whether the minutes were approved as read or corrected.
10. Record the Treasurer's report, ensuring to note the date and the balance. If an annual audit is presented, also indicate its approval.
11. For committee reports, document the name of each committee, the person presenting, and any facts shared. If motions are made, record the motion details, including the person's name and the outcome.
12. In the Old Business section, list any pending or postponed motions from the last meeting that require attention.
13. Capture the New Business discussed, including details of any motions made, their proposers, and whether they passed or failed.
14. Write down the program activities for the meeting, specifying any demonstrations, guest speakers, or community service activities mentioned.
15. Include important announcements that were made during the meeting.
16. In the next meeting section, fill in the date, time, and place of the upcoming meeting.
17. Record the name of the person who made the motion to adjourn the meeting, along with whether it was seconded and the outcome.
18. Finish by signing your name in the designated area as the Secretary.
19. Once all fields are completed, ensure to save changes, download, print, or share the form as required.

Complete the Cass County 4-H - NDSU Agriculture document online today to keep your club's records up to date.