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How to fill out the Travel Authorization Form online
Filling out the Travel Authorization Form is a crucial step in securing approval for your travel arrangements with the University of Massachusetts Amherst. This guide will provide you with clear and detailed instructions on how to complete this form online, ensuring you understand each section and can submit it successfully.
Follow the steps to complete the Travel Authorization Form online
- Click ‘Get Form’ button to obtain the form and open it in the editor.
- Begin by entering your full name in the 'TRAVELER' section, ensuring that you provide both your last and first names.
- Next, fill in your title and employee number accurately. This information helps identify your position within the university.
- Indicate your department by selecting or typing it in the 'DEPT' field.
- In the 'DESTINATION' field, specify where you will be traveling.
- Enter the 'DATE OF DEPARTURE' and 'DATE OF RETURN' clearly, using the appropriate date format.
- Provide a brief description of the 'PURPOSE OF TRIP' to clarify the objective behind your travel.
- In the 'OTHER COMMENTS' section, mention any additional information relevant to the travel, such as the importance of the trip or coverage of duties during your absence.
- Estimate your travel costs by filling in the 'ESTIMATED COST' field and the 'AUTHORIZED REIMBURSEMENT' amount if applicable.
- Identify the funding sources or speed type for your travel expense to ensure proper allocation.
- Sign the form in the 'Traveler’s Signature' section and provide your phone number for contact purposes.
- Your immediate supervisor or an authorized designee must also sign, along with their title and printed name, in the designated area.
- If applicable, seek funding approval from the fund administrator by ensuring they sign and provide their printed name and date.
- Once all fields are accurately filled out, save your changes, download the completed form, and print it if necessary for submission.
- Finally, send a scan of this form or the original along with your Expense Report submission.
Complete the Travel Authorization Form online today to secure your travel approval without delays.
Whether you need a travel authorization depends on your destination and the regulations in place for travelers. Many countries require a Travel Authorization Form to verify your eligibility for entry, especially for short visits. To ensure you have the correct documentation, check the entry requirements for your specific travel plans. US Legal Forms offers step-by-step guidance to help you determine if you need a travel authorization and to assist you in completing the necessary forms.
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