PURCHASING CARD RECORD OFFICE OF MANAGEMENT AND BUDGET/Fiscal SFN 52163 (4-2004) Submit to Agency Purchasing Card Administrator Cardholder (Employee) Name: (as shown on payroll) PURCHASE DATE VENDOR.
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How to fill out the Sfn52163 online
The Sfn52163 form, also known as the Purchasing Card Record, is essential for documenting expenses incurred through the State of North Dakota purchasing card. This guide provides a step-by-step approach to filling out the form accurately and efficiently online.
Follow the steps to complete the Sfn52163 form online
- Click the ‘Get Form’ button to retrieve the Sfn52163 form and open it in your preferred online editor.
- Begin by entering the cardholder's name exactly as it appears on the payroll records. This ensures proper identification and association with the relevant expenses.
- In the 'Purchase Date' field, enter the date of the transaction. This should be in the format mm/dd/yy to maintain consistency and clarity.
- Next, input the name of the vendor from whom the items were purchased. Accuracy in this detail is crucial for auditing purposes.
- Indicate the reporting period by specifying the 'From' and 'To' dates in mm/dd/yy format, noting the timeframe for which the purchases are being reported.
- List all items purchased during the reporting period in the 'Items Purchased' section, providing a brief description of each item to avoid confusion.
- Review the charges on the period's statement. Be sure to reconcile them with your previous entries and ensure they match.
- Fill in the cost for each item purchased in the 'Cost' field adjacent to the items listed. Calculate subtotals as necessary.
- After entering all items, compute the page subtotal and total amount spent on the purchasing card for the reporting period.
- Once all information is accurately filled in, you may attach the receipts in order of occurrence as mentioned in the footer of the document.
- Sign the form in the 'Cardholder Signature' field, and enter the date submitted to validate the submission.
- Finally, ensure that the form is reviewed and approved by the appropriate authorities by having them sign and date the 'Approved By' section before submission.
- Upon completion, save your changes, and download, print, or share the Sfn52163 form as required.
Start filling out your Sfn52163 form online today to ensure accurate and timely expense reporting.
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