Get Department Biweekly Payroll Processing - The Ohio State University

Completing the Department Biweekly Payroll Processing form is essential for ensuring accurate payroll management at The Ohio State University. This guide will provide you with clear, step-by-step instructions to assist you in filling out the required fields accurately and efficiently.

Follow the steps to complete your payroll processing form.

1. Click the ‘Get Form’ button to access the payroll processing checklist form and open it for editing.
2. Begin by filling in the College/Unit and Organizational details in the designated fields.
3. Enter the Pay Period Number and the Pay Period Ending Date to indicate the relevant payroll cycle.
4. Provide the Timekeeping data entry deadline as it relates to your payroll processing.
5. Complete Section I: Job Data Actions by ensuring all actions such as hires, rehires, and terminations are accurately entered into the HR System.
6. In Section II: Timekeeping Entry, verify that all applications for leave and timesheets for active employees have been received and approved by supervisors.
7. Ensure that all hours worked and any exception times for active employees are entered and verified by the pay period deadline.
8. Correct any required leave balance adjustments in the HR System as necessary.
9. Review and resolve ‘High Exception’ timekeeping errors using the Managing Exceptions pages.
10. Proceed to Section III: Approval/Validation by reviewing the Job Data Activity Report (HRB310) for accuracy against approved documentation.
11. Check the Additional Pay Activity Report (HRB160) for accuracy and ensure appropriate approvals are in place.
12. Match time entries for the period with approved timesheets to validate in the HR System.
13. Review the Check/Advice Distribution Report (PAY364OS) for accuracy, addressing any discrepancies with Payroll.
14. Run the Status of Leave Reports (HRB730) to ensure accuracy and prepare adjustments for the next pay period.
15. Complete Section IV: Reconciliation by ensuring Payroll Certifications are finalized for all employees.
16. Reconcile all payroll expenditures with the GL and retain all timesheets and payroll documentation as per policy.
17. Once all sections have been completed, save changes, and you can opt to download, print, or share your form as needed.

Start completing the Department Biweekly Payroll Processing form online today to ensure timely and accurate payroll processing.