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SOLE SOURCE JUSTIFICATION/APPROVAL FORM - UNT System ...
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Rly and thoroughly justified. Total Purchase Amount: Recommended supplier name, address, and contact information: Description of requested items or services and their purpose(s): (Add additional sheet if needed.) Reason(s) for requesting a sole source purchase: Original manufacturer or provider; no other local distributors exist. Only local distributor for the original manufacturer or provider. Parts or equipment not interchangeable with similar parts of another manufacturer. Only known item.
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Electronically FAQ
This letter is to confirm that the (PRODUCT NAME) is a sole source product, manufactured, sold and distributed exclusively by (COMPANY NAME). No division of (COMPANY NAME), nor any other company, makes a similar or competing product. Sole Source Letter - Madison County, NY ny.gov https://.madisoncounty.ny.gov › Home › View ny.gov https://.madisoncounty.ny.gov › Home › View
In addition to providing the potential to negotiate lower costs and better purchasing terms, single sourcing can be justified when one supplier offers unique capabilities, or higher quality, or when the order is too small to divide among multiple suppliers.
A sole source exists when goods or services, because of unique characteristics or other reasons, are only available from a single source. Sole source justifications are reviewed and approved by Procurement Services prior to an order being placed. Sole Source Purchasing | Procurement Services - UW Finance uw.edu https://finance.uw.edu › how-buy › sole-source-purchasing uw.edu https://finance.uw.edu › how-buy › sole-source-purchasing
The two most often cited reasons for a sole or single source justification are uniqueness and timeframe. These are often confused and inappropriately interchanged. If a supplier is unique and if their uniqueness is adequately substantiated, a discussion of timeframe is inappropriate.
The sole source justification should document the good faith effort made in searching for other suppliers, include a list of the unique technical specifications required of the product, and the companies that were contacted in the search for alternate sources.
A few ways that this can be documented are listed below: The vendor's published price list and documented discount. Invoices or cost sheets from prior state contracts. Comparisons to other vendors' prices for similar products/services. Comparison to similar purchases by other campuses. Price or cost analysis. Sole or Single Source Justification - Administrative Services Gateway buffalo.edu https://.buffalo.edu › sole-source-specification buffalo.edu https://.buffalo.edu › sole-source-specification
Sole Source Justification Criteria Item required must be identical to equipment already in use by the end user, to ensure compatibility of equipment, and that item is only available from one source; the same reasoning applied in the continuation of research situation. What is a Sole Source? | Idaho State University isu.edu https://.isu.edu › purchase-ordersreqmasters › what-... isu.edu https://.isu.edu › purchase-ordersreqmasters › what-...
When a business needs specific materials and goods, it may use the single-sourcing method to select one company to serve as its only supplier. Single sourcing can reduce cost and offer product exclusivity, which may differentiate the company from competitors.
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