Get University Of Georgia Request For Supervisory Approval To Travel On Official University Business 2014-2025

Completing the University Of Georgia Request For Supervisory Approval To Travel On Official University Business is essential for any traveler planning official university business outside Georgia. This guide will equip you with step-by-step instructions for filling out the form accurately and submitting it efficiently online.

Follow the steps to complete the form correctly.

1. Click ‘Get Form’ button to obtain the form and open it in the editor.
2. Fill in the traveler's name in the designated field at the top of the form. This should be the name of the person traveling on official university business.
3. Enter the department to which the traveler belongs. This information helps identify the traveler's affiliation within the university.
4. Indicate the balance of the professional development budget prior to this request. If unknown, note that you should contact the appropriate director for this information.
5. Select the type of travel by checking the appropriate box. The options include professional development or department business.
6. Provide the account number(s) that will cover the travel expenses. This should reflect the financial source for the travel funding.
7. List the name(s) of the account(s) associated with the trip, followed by the itemized total from the estimate of reimbursable travel costs.
8. Select the mode of travel by checking one of the options: personal car, UGA/state vehicle, rental vehicle, or plane.
9. Indicate the fiscal year during which the travel will occur.
10. Provide an itemized estimate of reimbursable travel costs under the relevant categories such as registration fee, meals, lodging, transportation, mileage, and any other expenses. Be sure to explain any costs for transportation and other expenses.
11. Calculate and enter the total estimate including the registration fee.
12. Detail the nature of the official business that requires travel.
13. Specify the dates of departure and return for the travel plans.
14. Note the location of travel, including city and state.
15. Explain how classes and other responsibilities will be managed while absent.
16. Provide a detailed justification for the travel request, ensuring that it aligns with university policy.
17. Once all fields are completed, save your changes, and you may choose to download, print, or share the form as necessary.

Complete your travel request form online to ensure timely approvals and accurate record-keeping.