Get Authorization To Destroy Records

The Authorization To Destroy Records is a crucial document for agencies looking to properly manage the destruction of public records. This guide will provide you with step-by-step instructions to navigate the form online, ensuring a seamless experience.

Follow the steps to complete the Authorization To Destroy Records form.

1. Click the ‘Get Form’ button to obtain the Authorization To Destroy Records form and open it in your preferred online editor.
2. In the first section, enter your agency name. This identifies the entity requesting the records destruction.
3. Provide the name and signature of the authorized individual. This person must be duly authorized to manage public records on behalf of your agency.
4. Include the title of the authorized individual. Clearly state the position they hold within the agency.
5. Input the telephone number and email address of the authorized individual. This ensures there is a point of contact for any inquiries regarding the form.
6. Fill in the records series number. This number corresponds to the specific records being considered for destruction.
7. State the series title. This provides a brief description of the records being destroyed.
8. Specify the retention dates. Clearly indicate the start and end dates during which the records were retained.
9. Indicate the volume of records in cubic feet. This helps quantify the amount of records referenced in the request.
10. If any records qualify for early disposition, annotate this clearly using the designated codes: MI for microfilm, IM for imaging, and DUP for duplicates.
11. After filling out the necessary fields, review the information for accuracy. Ensure everything is complete before proceeding.
12. Finally, save your changes, download the completed form, print it for records, or share it as needed.

Complete your Authorization To Destroy Records form online today for efficient records management.