Get Pa Recording Requirements 2016-2025

Filling out the Pennsylvania Recording Requirements accurately is essential for ensuring your documents are accepted for recording. This guide will provide you with clear, step-by-step instructions to help you complete the form online with confidence.

Follow the steps to successfully complete the form.

1. Press the ‘Get Form’ button to access the PA Recording Requirements document and open it in your preferred editor.
2. Ensure the document is legible. Avoid highlighting any areas, as highlighted text may result in rejection. All text must be clear for imaging.
3. Verify the page size. The maximum size accepted for recording is 8 ½ x 14, with the exception of maps.
4. Include original signatures and initials in dark ink suitable for imaging. Ensure that all signatures are clear.
5. Date the document appropriately. The acknowledgment date should match or follow the date of execution.
6. Provide formal acknowledgment by a notary public or other appropriate official, including all required details such as state, county, date, names, signatures, and notary stamp where applicable.
7. In cases of real estate transfer, include a Certificate of Residence, signed by the grantee or their representative, with precise address information.
8. For mortgages, ensure signatures from the holder, owner, or assignee are included, along with their full contact address.
9. If applicable, include transfer taxes and a Statement of Value form, ensuring it is fully completed.
10. Indicate the property’s municipality, county, and state clearly on the deed or mortgage.
11. If executed by a corporation or entity, an authorized officer must sign, and their title should be included in the acknowledgment.
12. Include total consideration stated clearly and ensure the written amount matches the numerical amount.
13. Certify the parcel identification number for each parcel within the document, ensuring it has been certified by the County Assessment office.
14. Reference any previously recorded documents if submitting related documents for recording.
15. Clearly indicate the order of multiple documents constituting one transaction to avoid re-recording fees.
16. Attach the original recording page for re-recording a document, along with an explanation and ensure it is re-executed and re-acknowledged.
17. Submit payment via a single check to cover both Realty Transfer Taxes and Recording Fees, as separate checks are no longer required.
18. Include a self-addressed stamped envelope if you wish to have your original recorded document returned to you.
19. For subdivision and land development maps, ensure prior approval from the County Planning Commission and that the maps meet size and printing requirements.
20. If submitting foreign language documents, include a written English translation along with the original.
21. Once all fields are completed, you can save changes, download, print, or share the completed form as necessary.

Complete your documents online today to ensure a smooth filing process!