Get Overtime Claim Form

This guide provides a clear and supportive approach to filling out the Overtime Claim Form online. By following the steps below, you can ensure that your overtime hours are accurately reported and processed efficiently.

Follow the steps to complete the form accurately.

1. Click ‘Get Form’ button to access the Overtime Claim Form and open it in your preferred editor.
2. In the 'Name' field, enter your full name as it appears in your official records. This ensures that your claim is correctly attributed to you.
3. Fill in your 'Staff Number', which is a unique identifier that helps the system recognize your employment details.
4. Indicate your 'School/Unit' by selecting the appropriate department or unit you are affiliated with. This information directs your claim to the right administrative body.
5. For 'W/E Sunday', enter the date of the week ending on the preceding Sunday to clearly define the period for which you are claiming overtime.
6. In the 'Date' field, provide the date on which the overtime was actually worked. This adds a layer of specificity to your claim.
7. Fill out the 'Time From' and 'Time To' fields for each day you worked overtime, detailing the exact hours you started and finished.
8. In the 'Hours' column, calculate and enter the total number of overtime hours worked for each day specified.
9. Ensure to add the total overtime hours to the 'Totals' section to provide a summary of your claim.
10. If necessary, identify the 'Account to be Charged' for overtime that is not your normal School/Unit, by specifying the appropriate account details.
11. Review your entries for accuracy and completeness before proceeding. This helps prevent any delays in processing your claim.
12. Sign the form in the 'Signature of Applicant' field to confirm that you have worked the hours reported. This signature signifies your agreement and understanding of the claim.
13. Next, have the 'Head' of your department authorize the claim by signing in the 'Signature of Head' field. This step is crucial for validation.
14. Ensure that you submit the completed form to the finance office by 5:00 PM on Monday to meet the submission deadline.
15. Finally, save any changes made, download a copy of the completed form for your records, and be prepared to print or share the form if necessary.

Complete your Overtime Claim Form online today to ensure timely processing of your overtime hours.